Accommodation

Accommodation reservations will open in the coming weeks. A newsletter notification will be sent to all participants once it is available. If you are not yet subscribed, please sign up here.

GUARANT International (further referred to also as the Conference Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements. Accommodation of various categories is provided at discounted prices near the Congress Center Villach.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone/e-mail with “discounted conference prices” and try to obtain your personal data including credit card details.

List of hotels

Hotel	Price in EUR SGL / DBL	Distance to Villach Congress Centre
HEADQUARTER HOTELS
voco Villach by IHG ☆☆☆☆ Standard room	188 / 253	3-minute walk (210 m)
Hotels close to the venue
Hotel City Villach ☆☆☆☆ Economy (single use)	120	9-minute walk (650 m)
Hotel City Villach ☆☆☆☆ Classic room	145 / 190	9-minute walk (650 m)
Stadthotel Kramer ☆☆☆ Superior room	123 / 168	12-minute walk (850 m)
Hotel Palais 26 ^{not categorized} run of the house	188 / 211	5-minute walk (350 m)

All prices quoted are per room per night including breakfast, 10% VAT and city tax. Should VAT or city tax change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new price.

Please note that price of accommodation is not included in the registration fees.

Map

Group reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Conference Secretariat at iit2026@guarant.cz.

Individual reservations

To make a hotel reservation, it is necessary to fill in the Online Accommodation Form, which is the part of the Online Registration Form. Your password is the same for both online forms.

Reservations will be processed on a “first come, first-served” basis. We recommend that you book your accommodation as soon as possible.

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at iit2026@guarant.cz. Do not contact hotels directly.

In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a handling fee.

The appropriate refunds will be made after the Conference.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.

Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.

voco Villach by IHG ☆☆☆☆

Cancellations received		Cancellation fee
until August 8, 2026		full refund, handling fee of 30 EUR will be deducted
August 9 – August 18, 2026:		50% cancellation fee for each cancelled night
August 19 – August 31, 2026		70% cancellation fee for each cancelled night
from September 1, 2026 incl. no show:		100% cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12:00 (noon) of the day following the date of expected arrival; after that the room will be released. Please inform the Conference Secretariat of any change in your arrival as soon as possible.

Hotel City Villach ☆☆☆☆

Cancellations received		Cancellation fee
until July 3, 2026		full refund, handling fee of 30 EUR will be deducted
from July 4, 2026 incl. no show:		100% cancellation fee for each cancelled night

Stadthotel Kramer ☆☆☆

Cancellations received		Cancellation fee
until August 9, 2026		full refund, handling fee of 30 EUR will be deducted
August 10 – August 20, 2026:		30% cancellation fee for each cancelled night
August 21 – September 2, 2026		50% cancellation fee for each cancelled night
from September 3, 2026 incl. no show:		100% cancellation fee for each cancelled night

Hotel Palais26 ^{not categorized}

Cancellations received		Cancellation fee
until August 8, 2026		full refund, handling fee of 30 EUR will be deducted
August 9 – August 19, 2026:		30% cancellation fee for each cancelled night
August 20 – August 24, 2026		50% cancellation fee for each cancelled night
from August 25, 2026 incl. no show:		100% cancellation fee for each cancelled night

Methods of payment

Accommodation fees must be paid in EUR by one of the following methods:

1. Credit or Debit Card

For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard and Visa.

2. Bank Transfer

The bank details including the 10-digit variable symbol will be automatically sent to your e-mail address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted by September 2, 2026 only. After this date, only payments by credit/debit cards will be accepted using the Online Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.